Learn what’s involved in a business management system and why a bespoke solution could be the competitive edge your organisation requires.
Whether you’re a multinational corporation or a small business looking to upscale, a business management system is essential to automate, manage and track important business processes - ultimately facilitating the business growth you desire.
In this blog post, we’ll be taking a closer look at what’s involved in a business management system, the types of businesses that will benefit from business management software, and why a bespoke software solution could be the competitive edge your business requires.
Overview:
What is a business management system?
A business management system combines high-level tools to streamline and improve business operations. These tools can include:
Process automation - Streamline operations and optimise workflow to increase efficiency, productivity and better support business goals.
Real-time data - A performance dashboard that provides a clear overview of the latest analytics and metrics, making it quick and easy to spot inefficiencies and celebrate achievements.
Forecasting and reporting - Harness business data and use real-time insights to shape strategy and manage risk.
Project management and communication tools - Better manage your teams and contractors (wherever they are in the world) with user-friendly project management software and up-to-date personnel records.
Compliance management - A reliable paper trail that offers peace of mind for internal and external audits.
A good business management software will combine all of the necessary tools in one single, easy-to-use platform that helps you and your team carry out and monitor operations efficiently.
What types of business need a business management system?
A business management system is essential for any business that:
Has ambitions, goals and aspirations, and doesn’t want to be held back by inefficiency and admin
Have overwhelming, complex business processes and struggle to gain complete oversight.
Is in the process of scaling up and wants their business processes to grow with them.
Would like more peace of mind for all stakeholders.
Want more efficient cross-team functionality and achievement of company-wide goals.
Benefits of bespoke business management software vs. off-the-shelf solutions
When it comes to business management software, a business can choose between off-the-shelf software that has been designed for the mass market, or a bespoke software designed especially for their business.
While bespoke software can sound like a daunting investment, especially for a small business, it is quickly becoming the go-to solution for long-term cost efficiency and business growth. Let’s take a closer look at why:
It’s custom-made for your exact needs
Every business has a different set of internal processes, goals and challenges. This makes it unlikely that one single off-the-shelf business management software will tick every box. The result is additional time and money spent adapting the software to meet your needs, which often only complicates processes more and leaves potential for mistakes.
Bespoke business management software is software that has been built tailor-made to streamline and automate your business’s unique needs. It is also designed to slot seamlessly into your existing way of working, making onboarding and training as simple as possible.
It drives growth & grows with you
Bespoke business management software is ideal for ambitious businesses that want to accelerate their growth, as they provide the automation, tools and oversight that make expansion possible. However, as your business grows, so will your team, workload, inventory, challenges and risks. Your business management system will need to adapt to meet these new needs. Bespoke business management software is designed with flexibility, adaptability and growth in mind, making it easy to add new features and capabilities to your existing software - something that is so often a limiting factor with off-the-shelf software solutions.
Return on investment is high
While the initial investment for a bespoke business management system can appear higher than purchasing an off-the-shelf solution, there are a number of factors that make it more cost-effective in the long run. When you purchase bespoke software, you’re often eliminating the need to pay a multiple licence fees, you have less dependence on third-party providers, and you don’t have to worry about the further financial and time investment of adapting generic software to meet your needs.
Easy integration with existing systems
Bespoke business management systems are built to integrate seamlessly with your existing software and hardware. This effectively reduces complications and risk of data silos, establishing a user-friendly operation system that significantly improves the business’s overall efficiency.
Benefit from optimised security
Off-the-shelf software is a common target for cyber criminals due to its widespread use, making it vulnerable to cyber attacks and data breaches. A bespoke business management software can include advanced security features as a priority. It is also developed using unique code, making it a less enticing target for cyber criminals.
Bespoke analytics
A bespoke business management system includes a performance dashboard with reporting and analytic tools specifically tailored to your business’s key indicators and metrics. This allows you to keep your most relevant and actionable KPIs front and centre, making it easier than ever to optimise your strategies and decision-making.
Your competitive edge
Whether your bespoke software allows you to make more accurate predictions, more informed decisions, deliver better customer service, or command a more productive team - using a business management system tailor-made to your exact business, operations, market and risks provides a market advantage not possible with generic software.
Different types of bespoke business management systems
Bespoke business management systems are custom-made for you, meaning they will perform the specific range of functions you require. However, the most common types of bespoke business management system include:
Project management software
Businesses looking for the best project management software for their needs, need look no further than bespoke project management software. In a market where precision is crucial, bespoke software delivers the specificity and scalability necessary via a suite of features designed to maximise productivity, simplify communication and monitor the status of projects. Bespoke project management software is also designed for seamless integration with a business’s existing cloud infrastructure, such as Google Suite, Slack and Hubspot.
People management solutions
Bespoke people management systems effortlessly streamline a business’s personnel management, fostering seamless communication across all aspects of a company. Team management tools make it quick and simple to assign tasks on a global scale, while a bespoke freelancer management system allows you to facilitate secure communication and team management with external contractors.
Inventory management systems
A bespoke inventory management system or inventory control system seeks to heighten efficiency and precision in the management of stock or equipment. Bespoke tools enable businesses to record and track inventory on a global scale, store detailed information about each item, enable accurate billing and real-time insights.
ERP solutions
ERP solutions unify business processes into one cohesive system that allows businesses to monitor their operations more efficiently. Most off-the-shelf ERP software comes with a range of complicated features that barely get used and fail to meet the complex needs of a growing enterprise. Bespoke ERP solutions are custom-built based on a business’s experience and existing processes - delivering the exact product they require.
Why choose bespoke business software from Gavarnie Designs
Gavarnie Designs was created with a straightforward mission - to help fast-paced businesses unlock growth. We’re a small team of problem solvers that take a personal and hands-on approach to software design. We kick off every project by getting to know you and your business inside out, mapping out current workflows and identifying inefficiencies. The aim is to truly understand your requirements and long-term business strategy, designing a bespoke business management system that aligns perfectly with your needs and goals.
Once your bespoke software becomes operational, we will migrate in all of your existing data, then work to continually improve and optimise your system as it’s used by your team. Ensuring every aspect of your business is fully equipped for sustainable growth.
Get in touch to discuss bespoke software for business management today.
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